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CCAP - Child Care Assistance Program
2010

The Child Care Assistance Program (CCAP) helps parents with lower incomes pay for child care while they are working, searching for work, and/or are in an approved educational program.


  1. What is the Child Care Assistance Program?
  2. Who can get help from Child Care Assistance?
  3. How does the Child Care Assistance Program work?
  4. How much will I have to pay each month on the CCAP?
  5. What does the term “allowable maximum” mean?
  6. What is the maximum family payment?
  7. Can I pick my child care provider if I get help from CCAP?
  8. How do I find a child care provider who will accept CCAP?
  9. Can I change my child care provider at any time with CCAP?
  10. Can I use more than one child care provider with CCAP?
  11. Do I have to work, look for work, or go to school to get CCA?
  12. Who is an eligible caregiver?
  13. What if I am unemployed and need child care to look for work?
  14. Do I or my children have to be U.S. citizens to get CCA?
  15. I am an immigrant. If I get help from CCAP, will I be a public charge?
  16. Does it matter how long I have lived in North Dakota?
  17. Are there any asset limits for Child Care Assistance?
  18. Do I have to cooperate with the child support office to get CCA?
  19. How do I get an application for the Child Care Assistance Program?
  20. What is the application like?
  21. How do I apply? Do I have to go in person?
  22. Can I apply for CCAP while I am pregnant, if I have no other children?
  23. How soon will I be able to get help from CCAP?
  24. Is there a waiting list for the program?
  25. What do I have to do to stay on the program?
  26. How often do I have to renew my CCA?
  27. What happens if I move to another county?
  28. Is there a limit to how long I can get CCA?

1. What is the Child Care Assistance Program?
The Child Care Assistance Program (CCAP) helps parents with lower incomes pay for child care while they are working, searching for work, and/or are in an approved educational program.

2. Who can get help from Child Care Assistance?
The Child Care Assistance Program is for families with children under age 13 (and under age 19 for children who are handicapped or have special needs). To get CCAP, your income has to be below the limits. Parents also have to work, look for work, or go to school to get CCA.

3. How does the Child Care Assistance Program work?
CCAP is not a free program. Almost all parents have to pay part of the cost of child care each month. This is called a co-payment or co-pay. CCAP has a sliding fee system — that means families that make more money pay a higher co-pay than families who make less money.  Payments automatically go to providers, unless a provider wishes to have it issued to the family.  If your provider charges more than the amount that the state pays, then you may have to pay the difference (plus your co-pay). Or you can find another provider who does not charge more than what the state will pay.

4. How much will I have to pay each month on the CCAP?
The Child Care Assistance Program (CCAP) payments are based on a sliding fee scale, so payments vary by income.  You will also be responsible for any amount charged by the provider that is not covered by the CCAP.

5.  What does the term “allowable maximum” mean?
The "allowable maximum" is the amount of the child care that the Child Care Assistance Program will cover. This amount is based on hours of need for care, the type of provider, and the age of the child(ren). This is the amount used with the sliding fee scale.

6. What is the maximum family payment?
Even with the sliding fee scale, child care expenses for large families or families with a number of younger children may be more than a family can afford. There is a maximum amount, which is the most the family will have to pay. The family will pay the lesser of the two: the maximum family payment or the amount based on the sliding fee scale.

7. Can I pick my child care provider if I get help from CCAP?
Yes. A provider must be licensed, self-certified, registered through the Tribes, or be an approved relative. Air Force and out-of state licensed, or out-of-state self-certified providers are also eligible to be providers in the program. An approved relative is a provider whose relationship to the child is by blood, marriage, or court decree, and who is a grandparent, great-grandparent, aunt, uncle or sibling. The approved relative must be caring for five (5) or fewer children including their own children under the age of 12. The sibling provider may not be residing in the same residence as the child(ren). The approved relative is not licensed or self-certified; the relative is "approved" only to provide care for specific children.

Not all providers accept CCAP. You have to find a provider who accepts CCAP to get help paying for child care.

8. How do I find a child care provider who will accept CCAP?
You can call the Child Care Resource & Referral (CCR&R) agency for your area. They have information about providers across the state and will help you find child care that meets all your needs. To find the CCR&R for your area, click here. You can also search for child care providers online by yourself by clicking here.

9. Can I change my child care provider at any time with CCAP?
Yes, but you must tell your social services worker 15 days before you change providers--unless your child is in danger. If you think your child is in danger, please talk to your county social services worker right away.

10. Can I use more than one child care provider with CCAP?
Yes. If you need to use more than one provider because of your schedule or your child’s needs, you can

11. Do I have to work, look for work, or go to school to get CCA?
Yes. To get CCA, every adult who lives in your home who is a parent, legal guardian, or spouse has to work, be looking for work, or going to school. These people are called “eligible caregivers.”

12. Who is an eligible caregiver?
If these people live in your home, they are eligible caregivers and have to go to work, look for work, or go to school for you to get CCAP:

  • The child’s mother and father (even if they are not married)
  • An adult married to the mother or father of the child
  • The child’s legal guardian and his or her spouse

These people who live in your home are not eligible caregivers. They do not have to work, look for work, or go to school for you to get CCAP (unless they are legal guardians):

  • Grandparents of a child
  • A parent’s boyfriend or girlfriend
  • Adult relatives who are not the mother or father of the child
  • Other people who live with you but are not related to you

13. What if I am unemployed and need child care to look for work?
CCAP can also pay for eight weeks per calendar year for parents to look for work.

14. Do I or my children have to be U.S. citizens to get CCA?
Children for whom you are applying for CCAP must be U.S. citizens or have an acceptable immigration status. Parents or other caregivers do not have to be U.S. citizens or have an acceptable immigration status but they do need to provide proof of identity (e.g. driver's license, state identification card, passport, school identification card or birth certificate) and residence (e.g. one of the items listed above or a copy of a recent utility bill, rental lease or mortgage document).

Also, you will be asked to provide Social Security Numbers on the application. You are not required to provide Social Security Numbers and it will not impact your ability to get any benefits if you do not provide them.

15. I am an immigrant. If I get help from CCAP, will I be a public charge?
No. Getting CCAP does not mean you are a public charge. You can still become a U.S. citizen if you get Child Care Assistance.

16. Does it matter how long I have lived in North Dakota?
No. But you do have to apply in the county you live in now.

17. Are there any asset limits for Child Care Assistance?
No, CCAP does not look at your assets to see if you get help. (Assets include money in a checking or savings account and other things of value.)

18. Do I have to cooperate with the child support office to get CCA?
No.  CCAP does not require cooperation with Child Support Enforcement.

19. How do I get an application for the Child Care Assistance Program?
You can pick up an application from your county social services office. You can also get one from this website by clicking here or
You may complete an online application which will be electronically sent to your county social service office, who will determine your qualification for programs.

20. What is the application like?
There are two application forms.  You can use either form to apply for Child Care Assistance. One form is the Child Care Assistance Application. This application is 4 pages long, plus instructions. It asks questions about your income and expenses, your employer or school, and your children and their needs. You also must provide verification of all income of all household members. A person attending allowable postsecondary school or allowable postsecondary training must submit a copy of his or her class schedule and SFN113, the Post Secondary Education Information form.  Click here for SFN 113.

The second application is the Application for Assistance and is about 17 pages long. It will enable you also to be screened for eligibility for the Supplemental Nutrition Assistance Program Food Assistance (SNAP – formerly Food Stamps). It will ask you about everyone who lives with you, how much money they make, and what they own (assets). If you want, you can use this same application to apply for cash assistance (TANF).

You may complete an online application which will be electronically sent to your county social service office, who will determine your qualification for programs.

21. How do I apply? Do I have to go in person?
You have to turn in your application to your county social services office. You can mail it, fax it, take it in person or you may complete an online application which will be electronically sent to your county social service office, who will determine your qualification for programs. Once you get CCAP, you will work with a county social services worker who will help you understand the program.

22. Can I apply for CCAP while I am pregnant, if I have no other children?
Yes, but you cannot get CCAP until after the child is born.

23. How soon will I be able to get help from CCAP?
You will get a letter from your social services worker within 30 days from when you turn in your application. It will tell you how soon you can begin getting help from CCAP.

 If the provider chosen by the parent is not currently self-certified, registered through the Tribes, or an approved relative care giver, these processes must be completed first. Once the provider has received necessary approval/license, the provider information must be entered into the Children and Families Services Day Care system. Once that is completed and if a "W9, Request for Taxpayer Identification Number and Certification" has been received by the Child Care Assistance Office, then the provider will be entered into the Child Care Assistance Day Care system. After that point, payments can be issued.

24. Is there a waiting list for the program?
No.  North Dakota does not have a waiting list for the Child Care Assistance Program.

25. What do I have to do to stay on the program?
You need to pay your co-pay to the child care provider every month. You also need to tell your county social services worker if some things change in your life within 10 days—such as getting a new phone number or address, a change in your income, getting married or divorced, or having another child. If you do not tell your county social services worker about these changes, you may have to pay back money that the county paid by mistake.

Mandatory changes must be reported to the county social services by the 10th of the month following the month of the change. These mandatory reportable changes include change in household size, start or end of job search, end of employment, start or end of school, and if a postsecondary student completes a degree or training or if the client changes to another course of study.

26. How often do I have to renew my CCA?
Usually every 3-6 month based on the allowable activity a person is involved in. You will be sent a “redetermination” form in the mail. Fill it out and mail it back right away so that you can continue to get help paying for child care from CCAP.

27. What happens if I move to another county?
You should tell your county social services worker right away.

28. Is there a limit to how long I can get CCA?
No.  CCAP does not have a time limit.